Proof-of-delivery processing
PODs read and matched to orders, so invoices go out the same day.
How it works · Proof-of-delivery processing
STEP BY STEP
In
- Documents
- Email inbox
- Purchase orders
- 1
Read01
Signature and items extracted
POD-5512
- 2
Match02
Compared with the order
Matched
- 3
Exceptions03
Shortfalls sent to ops
1 short
Human checkpoint
- 4
Invoice04
Invoice raised
Invoiced
Out
- Accounting entry
- Exception list
- Audit trail
How it works
01
The problem
Delivery notes and signatures are checked by hand before invoicing.
Step by step
- 01Read. Signature and items extracted.
- 02Match. Compared with the order.
- 03Exceptions. Shortfalls sent to ops.Human checkpoint
- 04Invoice. Invoice raised.
Tools and control
02
Connects
Google Drive
OpenAI
Xero
Gmail
Built on n8n. Equivalent tools can be swapped in.
Human control
A person stays in control at the "Exceptions" step. Everything else runs on rules you agree, with every run logged.
More in Operations
03
Operations
Approvals and request routing
Every request has an owner, a status, and an audit trail.
See the workflowOperations
Document generation
Documents generated from templates and data, ready for review and signature.
See the workflowOperations
Task and project sync
Tasks, statuses, and comments stay in sync across your project tools.
See the workflow
Next step
What would you like to improve?
Tell us what is taking too much time, what is difficult to manage, or what you would like your systems to do differently. You do not need a technical specification to start.