AI workflows for clinics and healthcare services.
Practices where reception time is precious and patient information needs careful handling.
The challenges
01
What slows teams down.
- 01
Phones never stop
Booking, rescheduling, and routine questions take up most of reception's day.
- 02
No-shows cost revenue
Missed appointments leave gaps that could have been filled.
- 03
Forms retyped
Intake forms and referrals are re-entered by hand before each visit.
Featured workflow
02
Patient intake and pre-visit forms
Forms completed before the visit, checked for gaps, and filed securely for the clinician.
How it works · Patient intake and pre-visit forms
STEP BY STEP
In
- Booking request
- Intake form
- Email inbox
- 1
Send01
Form sent after booking
Form sent
- 2
Check02
Missing fields followed up
Complete
- 3
Review03
Clinic staff review flags
Reviewed
Human checkpoint
- 4
File04
Filed to the patient record
Filed
Out
- Documents
- Status update
- Audit trail
Workflows
03
What we build for clinics and healthcare services.
Each one has its own page with the steps, tools, and human checkpoints.
Operations
Patient intake and pre-visit forms
Forms completed before the visit, checked for gaps, and filed securely for the clinician.
See the workflowOperations
Scheduling and reminders
Bookings confirmed and reminded automatically, with easy rescheduling.
See the workflowCustomer support
Voice receptionist and booking
Every call is answered, details captured, and bookings requested for confirmation.
See the workflowOperations
Referral and document routing
Each document read, classified, and routed to the right person with a deadline.
See the workflowCustomer support
Website and WhatsApp AI assistant
Routine questions answered instantly from approved content, with handover to a person.
See the workflowMarketing
Review requests after a visit
Timely review requests to satisfied customers, with unhappy ones routed for follow-up.
See the workflow
Tools
04
Connected to the tools you already use.
Google Calendar
Typeform
Twilio
Gmail
Google Drive
Airtable
Built on n8n, so equivalent tools can be swapped in. Platform names describe what we connect to and do not imply a partnership.
Questions
05
Common questions.
How is patient data protected?
We design around your obligations: minimal data in each step, access limited to who needs it, data kept in approved systems, and no clinical decisions made by AI.
Can the assistant give medical advice?
No. Assistants handle bookings and routine practice information only, and route anything clinical to your staff.
Next step
Automating work in clinics and healthcare services?
Tell us what is taking too much time, what is difficult to manage, or what you would like your systems to do differently. You do not need a technical specification to start.